Draft:PowerPoint Keyboard Shortcuts

• Comment: We don't publish how-to-guides or instruction manuals. DoubleGrazing (talk) 17:34, 4 November 2024 (UTC)

• Comment: This is a how-to guide, not an encyclopaedia article. bonadea contributions talk 08:16, 4 November 2024 (UTC)

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Introduction

PowerPoint keyboard shortcuts allow users to perform common tasks in Microsoft PowerPoint without using a mouse or touchpad. Keyboard shortcuts in PowerPoint serve multiple purposes, particularly benefiting users who prefer efficient workflows or have mobility challenges. According to Microsoft documentation, many users find that using shortcuts helps them work more efficiently.. Keyboard shortcuts can be an essential alternative to using a mouse for users with mobility or vision disabilities, as they can be easier than using a touchscreen.

PowerPoint keyboard shortcuts can be categorized into four main classes

1. General Windows and Office Shortcuts
   • These shortcuts are common across Windows and Office apps, such as CTRL+C and CTRL+V
2. PowerPoint-Specific Shortcuts
   • Shortcuts specific to PowerPoint functionality such as formatting shapes, moving objects, and managing layers
3. Combined Mouse+Keyboard Shortcuts
   • Mouse and keyboard combinations that makes basic functionality such as duplicating objects easy
4. Ribbon Navigation Shortcuts
   • A hierarchical shortcut system designed to let the user access elements from the Ribbon

Examples

Here are 20 of the most common PowerPoint shortcuts:

1. Ctrl + N - Create new presentation
2. Ctrl + M - Insert new slide
3. Ctrl + B - Bold text
4. Ctrl + I - Italic text
5. Ctrl + U - Underline text
6. Ctrl + X - Cut selected item
7. Ctrl + C - Copy selected item
8. Ctrl + V - Paste
9. Ctrl + Z - Undo
10. Ctrl + Y - Redo
11. F5 - Start slide show
12. Esc - End slide show
13. Ctrl + P - Print
14. Ctrl + S - Save
15. Page Up - Go to previous slide
16. Page Down - Go to next slide
17. Ctrl + K - Insert hyperlink
18. Alt + F5 - Switch to Presenter view
19. Ctrl + D - Duplicate selected object
20. Ctrl + G - Group selected objects

PowerPoint Shortcuts on Mac

On Mac systems, PowerPoint shortcuts follow a similar pattern to Windows, with the primary difference being the use of the Command (⌘) key instead of the Control key. The Option key (⌥) typically replaces the Alt key, and the Delete key functions differently on Mac keyboards. Microsoft maintains separate documentation for Mac-specific shortcuts, as some combinations may differ due to operating system conventions and keyboard layouts