Wikipedia:Meetup/NYC/BoD-MtgNotes-2016-10Oct

WM NYC Board of Directors Meeting Notes: October 18, 2016

See also: Etherpad

Details

Type of meeting: Board Meeting
Date: October 18, 2016
Time: 6:30 pm – 8:30 pm
Location: Newyorkbrad (talk · contribs)'s office: Ganfer & Shore, 360 Lexington Avenue (between 40th and 41st Streets), 14th floor. Thank you for hosting us, Ira!
Video option: See Google invite for Hangout link

Attendees

WM NYC board members

Advisors:

Agenda

Purpose: Board meeting and prep for check in with WMF

Note: Agenda was set in first segment of meeting

Time	What	Who
6:30 pm – 6:40 pm	Set Agenda	All
6:40 pm – 6:50 pm	Upcoming events, planning	Richard
6:50 pm – 6:55 pm	Finance update	Pete
6:55 pm – 6:57 pm	Partnership checkins: AfroCROWD, Art+Feminism, OCLC partnership	All
6:57 pm – 7:17 pm	Discussion about internal communication	All
7:17 pm – 7:27 pm	Header box proposal: Czar's option vs (existing) Direction templates: Dispenser's templates for Babycastles, BPL, NYU ITP Proposal: Discuss communication about meetups	Richard, Erika
7:27 pm – 7:31 pm	Discussion about location of Wikipedia Day	All
7:31 pm – 7:34 pm	Wikimedia Conference	All
7:34 pm – 7:36 pm	Discussion of partnerships with DC	All
7:36 pm – 7:38 pm	Discussion of partnership with WMF	All
7:38 pm – 7:45 pm	Metrics & Reporting Position update	Hiring committee
7:45 pm – 7:51 pm	Midpoint report: Quick summary & demo of Podio metadata	Erika
7:51 pm – 7:53 pm	CUNY project meeting at Bronx Museum of Art this Friday	Ann
7:53 pm – 7:55 pm	Board scheduling issues	All
7:55 pm – 8:15 pm	Officer Selection	All
8:15 pm – 8:30 pm	Next steps, prep for WMF call: Tuesday 11/8 at 8:00 pm Eastern	All

Officer elections

President: Pharos
Secretary: BrillLyle
Treasurer: Becksguy

Meeting Notes: Etherpad

Hello world!

WikiConference NA / San Diego
Hackathons
The Wikimedia Conference in Berlin, 31 March - 2 April, 2017 - we send two representatives
Wikipedia Day, January 2017, city government space?

Minutes

0:00 - 0:05
- The meeting began with a discussion of the budget. Pete shared details. Erika and Brad of the audit committee asked questions.

0:05-0:07
- Megan proposed to set the agenda
- Megan called to discuss board participation and board satisfaction
- Megan called to discuss the purpose of WikiWednesday

0:08-0:09
- agenda confirmed to be complete enough to proceed

0:10-0:20
Event report
- 312 people attended WikiConference North American in San Diego
- it is proposed that people in San Diego host another conference next year, despite there also being an international Wikimania event in Montreal in summer
- question: How engaged were Wikipedia contributors in Mexico?
- response: There were some people from Wikimedia Mexico in attendance but overall less participation from people in Mexico
WikiArte event at MoMa this Saturday
- Last weekend was a photo event at NYU in partnership with Open House New York. Tech people were in attendance. Support was given to photographers to upload photos. In that event there were 432 photo uploads. Dispenser, a WMF grant recipient, presented on the topic of making images on Wikipedia more accessible to people who are visually impaired.
Hunter College library has an art history Wikipedia editing event for the Hunter College community

0:20-0:25
- Pete gives finance report
- (not transcribed here - no great challenges reported)
- Once Pete circulates a written finance report, the audit commitee will review it and whatever receipt records they request to see.

0:25-0:27
- Alice not present - no AfroCROWD checkin
- no Art+Feminism representative - third-hand reporting that they find it to be too much work to attendee WM NYC planning meetings
- there is no designated OCLC contact, however, it is reported that several board members continue to talk with this group

0:27-0:47
- one person raised the issue of communication among the board
- someone suggested that the tone of communication in email list serve prohibits some sorts of communication, whereas in-person communication is more collegiate
- proposal is made to meet more regularly - would this be useful?
- Should there be more formal minutes
- another suggestion that meetings might happen in person every other month or every third month
- a suggestion that board meetings be scheduled farther in advance than other sorts of meetings - suggestion seconded
- one person suggested having board discussions on slack, another person seconded
- question about a problem with meeting rooms?

Action -
- plan to meet more regularly
- plan to meet in December?
- plant to circulate code of conduct before next meeting in December - Megan, Lane, and Pete will bring the WMF code of conduct into WM NYC meetings
- Lea volunteers to set up a Doodle poll for December meeting
- proposal to have an internal new announcement list

0:47-0:57
- discussion about infobox
- could it be technically developed
- is the color best
- should New York City and international meetups be combined?
- Jeremy might sort technical details
- should someone contact czar to partner to change it

0:57-1:01
- proposal for Stuyvesant High School Wikipedia Day January 2017 event
- some NYC city officials are interested in hosting major Wikipedia events in government property

1:01-1:05
- call for candidates to attend Wikimedia Conference - nice to plan sooner who will attend in March

1:05-1:08
- discussion about

1:08-1:15
- update on metrics hire position
- Michael, Alice, and Megan are planning to do Skype interviews with candidates
- about 35 people have applied
- the current shortlist is 7 of them
- question - would people work remotely? Yes

1:15-1:22
- midpoint report
- thought that all NYC metrics reports are under-reported, and that slippage of accounting for attendees is a norm - should this be corrected?

1:22-1:24
- invitation extended to join CUNY students at the Bronx Museum of Art this Friday

1:24-1:25
- board scheduling issues

1:25-1:45
- officer selection discussion
- three positions to determine
  - treasurer
  - secretary
  - president
- Questions -
  - what does this position do, that anyone can do?
  - what does this position do, that only a board member can do?
- officers selected
  - Richard - president
  - Pete - Treasurer
  - Erika - Secretary

Pre-meeting agenda items, to be preserved and addressed at upcoming meetings

Potential topics for discussion

WikiArte major donation from Cisneros Foundation
- Pogrebin, Robin (17 October 2016). "102 Latin American Artworks, and a New Institute, Will Go to the Modern". The New York Times.
Wikipedia Day January 2017
- Several venue options available, including a high school in Manhattan and NYU Tisch
- Hiring of videographer? ($1,000 budgeted)
Insurance
Committees
Review of Babycastles as host - $6,000/year - is this working for year two?
WM NYC Action plan

Potential topics for upcoming meetings

Governance document programs
- WMF-developed code of conduct for meetups - should WM NYC adopt it?
- WMF-developed "memorandum of understanding" to share with institutional partners - should WM NYC adopt it?

Lane's list of potential topics for upcoming meetings

How can we limit pressure on board members to keep board participation satisfying and fun?
- check in with board members - what do you like and not like?
- How can the board plan to deliver reports on time with input from everyone?
What is the purpose of WikiWednesday - WMNYC board checkin or something else?
Program partnerships
- 10 schools
- 10 museums
- 10 nonprofit organizations
- Wiki organizations
  - Art+Feminism
  - AfroCROWD
  - OCLC
  - Women in Design
Governance document programs (cont'd)
- Press credential program
- model release document partnership with Fashion Law Institute - do in 2017?
2016 WikiConference
2017 WikiConference at Montreal Wikimania
- Best practices for documentation
- Strategic plan? Winifred at WMF says to prioritize. She may not realize these meetings are happening without effort.
Published annual report

Important dates

WMF Grant Final Report: April 30, 2017

Links