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Department of Internal Affairs

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Department of Internal Affairs
Te Tari Taiwhenua
Agency overview
Formed1840
Preceding agency
JurisdictionNew Zealand
Headquarters45 Pipitea Street
Thorndon
Wellington 6011
Employees2,381 FTE staff
(30 June 2020)[1]
Annual budgetVote Internal Affairs
Total budget for 2019/20
Decrease$721,026,000[2]
Minister responsible
Agency executive
  • Paul James,
    Chief Executive and Secretary for Internal Affairs
    Secretary for Local Government
    Government Chief Digital Officer
Child agencies
Websitewww.dia.govt.nz

The Department of Internal Affairs (DIA) (Māori: Te Tari Taiwhenua) is the public service department of New Zealand charged with issuing passports; administering applications for citizenship and lottery grants; enforcing censorship and gambling laws; registering births, deaths, marriages and civil unions; supplying support services to ministers; and advising the government on a range of relevant policies and issues.

Other services provided by the department include a translation service, publication of the New Zealand Gazette (the official government newspaper), a flag hire service, management of VIP visits to New Zealand, running the Lake Taupō harbourmaster's office (under a special agreement with the local iwi) and the administration of offshore islands.

History

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19th century

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The Department of Internal Affairs traces its roots back to the Colonial Secretary's Office, which from the time New Zealand became a British colony, in 1840, was responsible for almost all central government duties. The department was the first government department to be established in New Zealand, and it became the home for a diverse range of government functions providing services to New Zealanders and advice to Ministers of the Crown.[3] A former Minister of Internal Affairs, Michael Bassett, wrote a history of the department, The Mother of All Departments, the title of which reflects this status.[4] The department's role has changed over time as new departments and ministries have been formed.[3]

The Colonial Secretary was the chief aide of the governor of New Zealand. Until 1848 his office dealt with all correspondence between the governor and his employees, and between officials and the public. Other early functions included inspecting sheep, running prisons, supervising government printing, licensing auctioneers, registering births, deaths and marriages, collecting statistics, and responsibility for gambling, fire brigades, constitutional matters (including running elections) and citizenship.[3] Some of these functions are still duties of the modern department, which gained its present name in 1907, but other functions eventually grew into standalone government agencies. As the department's functions have changed over time, there has become a growing acknowledgement that it carries responsibility for all government functions which are not substantial enough to justify a standalone organisation or do not fit well into any other existing departments.[3]

From 1853 the Colonial Secretary's Office coordinated the relationship between central government and provincial government and, when the provinces were abolished in 1876, took on responsibility for the new system of local government.[3]

20th century

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Over the twentieth century the department's functions would include cultural affairs, civil defence, a translation service, conservation, tourism, sport and recreation, support for ethnic communities, and support services for government ministers.[3] Several new government departments have been formed by establishing new agencies around former Internal Affairs services. The electoral office moved to the Department of Justice in 1950 before becoming an independent Electoral Commission in 2010. The Ministry of Industries and Commerce took over the statistics function in 1931;[5] an independent Department of Statistics was created in 1957. The Department of Conservation was established in 1987 by merging the department's wildlife service with other smaller entities.[6]

The National Library of New Zealand and Archives New Zealand were separated from the department in the late 1990s but merged back in 2011.[7][8][9] A standalone Ministry of Cultural Affairs (now the Ministry for Culture and Heritage, which in the present day also has responsibility for the sport and recreation portfolio) was established in 1991.[10] The department briefly held responsibility for tourism from 1998 until 2000, when this was combined with other former Ministry of Commerce functions in the new Ministry of Economic Development, now the Ministry of Business, Innovation and Employment.[11]

21st century

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The National Emergency Management Agency, which had been a business unit within the department since before World War II, was transferred to the Department of the Prime Minister and Cabinet in 2009.[12] The Office of Ethnic Communities, originally a single part-time position within the department, became the new Ministry for Ethnic Communities in 2021.[13]

The department has also gained responsibilities that previously belonged to other agencies. In 2009 the department took responsibility for government technology services from the State Services Commission.[14][15] The Office for the Community and Voluntary Sector was transferred to the department from the Ministry of Social Development in 2011.[16]

In December 2021, Parliament passed the Births, Deaths, Marriages and Relationships Registration Act 2021 (BDMR) . As a result of this bill, on June 15, 2023, the ability of people to change their sex on their birth certificate changed.[17] Previously people were required to go through the Family Courts in order to do this, and provide information alongside their application with the Court that they had taken medical treatment that aligned with the sex they wished to change on their birth certificate.[18] With the BDMR bill, the process moved under the Department of Internal Affairs. It now only requires a statutory declaration in front of a qualified individual, and either a photo ID or an identity referee declaration, which is then sent to the Registrar-General and given approval. Children 16-17 can also apply, with their guardians consent, or alternatively a letter from a third party. Those under 16 need a guardian or parent to apply on their behalf.[19]

The Births, Deaths, Marriages and Relationship Registration Act 2021 also added the option of a 'non-binary' marker for birth certificates, so non-binary individuals do not have to identify themselves as male or female.[19]

In mid-April 2024, the department experienced a backlog in processing New Zealand passport applications due to the installation of computer system upgrades in March 2024 and increased seasonal demand. Standard passport processing took eight weeks while urgent passport processing took three days. The number of passports processed dropped from 38,000 in February 2024 to half that number in March 2024.[20] On 14 May 2024, the department apologised for delays in wait times for processing passport applications.[21]

Structure

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The head of the department holds concurrent roles as Chief Executive, Secretary for Internal Affairs, Secretary for Local Government and Government Chief Digital Officer.

Business groups

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As at 7 July 2022:[22][23][24]

  • Toi Hiranga – Regulation and Policy
  • Te Haumi – Enterprise Partnerships
  • Kāwai ki te Iwi – Service Delivery and Operations
  • Ue te Hīnatore – Local Government
  • Te Kōuti Whitiwhiti – Digital Public Service
  • He Pou Aronui – Organisational Capability and Services
  • Te Urungi – Organisational Strategy and Performance
  • Office of the Chief Executive
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The department provides secretariat support for several entities including:

  • The Gambling Commission
  • The Local Government Commission
  • Commissions of Inquiry and ad hoc bodies such as the Royal Commission of Inquiry on Historic Abuse in State Care and in the Care of Faith-based Institutions
  • The Library and Information Advisory Commission, Ngā Kaiwhakamārama i ngā Kohikohinga Kōrero
  • The Public Lending Right Advisory Group
  • The Guardians Kaitiaki of the Alexander Turnbull Library
  • The Archives Council
  • The Film and Literature Board of Review
  • The Confidential Listening and Assistance Service

Ministers

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The department serves 7 portfolios and 5 ministers. In addition, the department also has responsibilities to the Minister of Finance in relation to community trusts and to the Minister of Foreign Affairs in relation to the Peace and Disarmament Education Trust and the Pacific Development Conservation Trust.[25]

Officeholder Portfolios Other responsibilities
Hon Brooke Van Velden Lead Minister (Department of Internal Affairs)
Minister of Internal Affairs
Rt Hon Christopher Luxon Minister Responsible for Ministerial Services
Hon Simeon Brown Minister of Local Government
Hon Judith Collins Minister for Digitising Government
Rt Hon Winston Peters Minister for Racing

See also

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Bibliography

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  • Bassett, Michael The Mother of All Departments (1997, Auckland University Press, Auckland) ISBN 1-86940-175-1

References

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  1. ^ "FTE employees by department". Workforce data. Public Service Commission. 30 June 2020. Archived from the original on 20 January 2021. Retrieved 9 December 2020.
  2. ^ "Total Appropriations for Each Vote". Budget 2019. The Treasury.
  3. ^ a b c d e f "History of the Department". The Department of Internal Affairs. Retrieved 10 March 2015.
  4. ^ Bassett, Michael The Mother of All Departments (1997, Auckland University Press, Auckland) ISBN 1-86940-175-1
  5. ^ "About Internal Affairs - Department structure - Timeline - dia.govt.nz". www.dia.govt.nz. Retrieved 7 July 2022.
  6. ^ Salmon, Guy (May 2013). "Background and history of development of the conservation estate in New Zealand" (PDF). Parliamentary Commissioner for the Environment. Retrieved 7 July 2022.
  7. ^ "beehive.govt.nz - State sector changes to improve performance". Beehive.govt.nz. Retrieved 25 November 2014.
  8. ^ "Underpinning democracy: the future of Archives New Zealand  : Press release". Aranz.org.nz. Retrieved 25 November 2014.
  9. ^ Guy, Nathan. "Minister welcomes State Sector legislation (press release)". beehive.govt.nz. New Zealand Government. Retrieved 30 May 2014.
  10. ^ "History of Government involvement in culture | Ministry for Culture and Heritage". mch.govt.nz. Retrieved 6 July 2022.
  11. ^ "From DIA to MED – a change of home for the Office of Tourism and Sport". The Beehive. Retrieved 6 July 2022.
  12. ^ "Changes to the functions of the Department of Internal Affairs | Te Kawa Mataaho Public Service Commission". www.publicservice.govt.nz. Retrieved 6 July 2022.
  13. ^ Ministry for Ethnic Communities. "History of the Ministry for Ethnic Communities" (PDF). Ministry for Ethnic Communities. Retrieved 7 July 2022.
  14. ^ Affairs, The Department of Internal. "Press Releases - dia.govt.nz". www.dia.govt.nz. Retrieved 6 July 2022.
  15. ^ New Zealand Government (2013). "Review of the State Services Commission" (PDF). Public Service Commission. Retrieved 7 July 2022.
  16. ^ MSD, Communities are better able to support themselves - Ministry of Social Development, MSD, retrieved 6 July 2022
  17. ^ "Self-identification law kicks in". RNZ. 15 June 2023. Retrieved 19 June 2024.
  18. ^ Ministry of Justice. "Change the sex/gender on a birth certificate | New Zealand Ministry of Justice". Retrieved 19 June 2024.
  19. ^ a b "Change the registered sex on your birth certificate". New Zealand Government. 14 June 2023. Retrieved 19 June 2024.
  20. ^ Cook, Charlotte (22 April 2024). "New Zealand Passport system upgrades lead to longer processing times". RNZ. Archived from the original on 14 May 2024. Retrieved 17 May 2024.
  21. ^ "Internal Affairs apologises for lengthy passport delays". 1News. TVNZ. 14 May 2024. Archived from the original on 17 May 2024. Retrieved 17 May 2024.
  22. ^ "About Internal Affairs - Department structure - dia.govt.nz". www.dia.govt.nz. Retrieved 6 July 2022.
  23. ^ "About Internal Affairs - Our people - Management team - dia.govt.nz". www.dia.govt.nz. Retrieved 6 July 2022.
  24. ^ "About Internal Affairs - Department structure - Organisation chart - dia.govt.nz". www.dia.govt.nz. Retrieved 6 July 2022.
  25. ^ "About Internal Affairs - Ministers and governance - Our Ministers - dia.govt.nz". www.dia.govt.nz. Retrieved 12 November 2020.
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